Optional Digitization & Archival Preparation

Professional Digitization Services

PCH offers two flexible approaches to digitizing archival materials, depending on a club's
needs and scale of assets. All digitization follows archival-grade standards, including
high-resolution scanning and metadata tagging.

If your club’s historical materials are not yet in digital format, Private Club Historical can provide full digitization services to professionally scan and prepare documents, photographs, and memorabilia for upload into ClubVault.net.

Because every club’s archive varies widely in volume and format, these services will be estimated after an initial review of your club’s existing materials to determine:

  • Quantity and condition of items (photos, documents, scrapbooks, artifacts)
  • Required resolution and metadata tagging levels
  • Whether on-site or off-site digitization is preferred

Digitization costs typically depend on both the volume of materials and degree of organization required, and a detailed estimate will be provided following an archival assessment

On-Site Digitization

Our archival team travels to the club to carefully scan and photograph
historical materials on location, ensuring that fragile or valuable artifacts
never leave the property.

  • No shipping required
  • Immediate oversight
  • Maximum security for valuable items

Off-Site Digitization

Clubs may opt to securely ship their collections to PCH’s digitization facility. All materials are handled with archival care, documented with a clear chain of custody, and returned once complete.

  • Professional facility environment
  • Secure chain of custody
  • Efficient processing